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If you enjoy being at the heart of a team and take pride in making things happen behind the scenes, this could be the opportunity for you. Working in a  collaborative environment, you’ll support leaders and colleagues across a broad range of activities while gaining exposure to meaningful and interesting work. This Wellington-based role is offered on a 6-12 month fixed-term basis.

If you’re an experienced Team Assistant, Administrator, Coordinator or Executive Support professional who thrives on keeping people organised, anticipating needs, and ensuring things run smoothly behind the scenes, we’d love to hear from you.

About the role

If you’re someone who enjoys being one step ahead, this role offers plenty of variety and responsibility. You’ll have a finger on the pulse across the team, helping leaders manage their time, coordinating important activities, and making sure the details are taken care of before they become issues.

Key responsibilities include:

• Proactive diary and inbox support
• Coordinating meetings, agendas, papers and follow-up actions
• Supporting recruitment activities and onboarding processes
• Managing travel, accommodation and expenses
• Preparing and formatting documents, reports and presentations
• Coordinating team events, workshops and training sessions
• Maintaining systems, records, databases and team information
• Supporting work planning, tracking and reporting activities

About you

You’ll be someone who enjoys being one step ahead and takes pride in delivering exceptional support.

To be successful, you’ll bring:

• Previous experience in a Team Assistant, Personal Assistant, Coordinator or administration role
• Strong Microsoft Office skills, including confidence using modern digital tools and technology
• Excellent organisation skills and the ability to juggle competing priorities
• A proactive approach with the confidence to anticipate needs and solve problems
• Strong written and verbal communication skills
• High levels of discretion and professionalism when handling confidential information
• A collaborative, adaptable and positive working style

Experience in the public sector or supporting senior leaders would be advantageous but is not essential.

What’s on offer?

• Fixed-term opportunity for 6-12 months
• Wellington CBD location
• Supportive, collaborative team environment
• Opportunity to work with experienced leaders and professionals
• Diverse and meaningful work where no two days are the same
• Exposure to a large and complex organisation with plenty of learning opportunities
• Immediate to short-notice start preferred

Apply now

If you’re a highly organised, proactive administrator looking for your next opportunity, we’d love to hear from you. For a confidential chat, please reach out to Prany Sun at H2R Consulting on 044999471.

Applications will be reviewed as they are received, so apply now to avoid missing out.