Hot Jobs

Not every project support role is about frameworks, methodologies, and governance.

We’re partnering with a large and respected public sector organisation seeking a capable Project Administrator to join a collaborative team delivering work that helps shape best practice across New Zealand.

This role is for someone who gets satisfaction from bringing order to complexity. You’ll be the person who knows what needs to happen next, keeps stakeholders informed, follows up on actions without being asked, and ensures nothing falls through the cracks. If you’re naturally organised, enjoy working across a variety of tasks, and like being the person others rely on, you’ll be right at home here.

The Opportunity

This role sits at the heart of a busy programme of work, providing administrative and coordination support across multiple initiatives and stakeholder groups.

You’ll be the person ensuring meetings are organised, documentation is accurate, actions are followed up, and stakeholders have what they need when they need it. The work is varied, fast-paced, and ideal for someone who enjoys juggling multiple priorities while maintaining a high level of accuracy and professionalism.

Key responsibilities include:

• Coordinating meetings, preparing agendas, and taking high-quality minutes
• Managing schedules, actions, and project administration activities
• Preparing, formatting, and maintaining project documentation
• Supporting consultation and stakeholder engagement activities
• Tracking progress, reporting, and maintaining project records
• Acting as a point of contact for internal and external stakeholders
• Assisting with process improvements and continuous improvement initiatives
• Providing general business and team support where required

About You

This role will suit someone who is naturally proactive, adaptable, and enjoys being the person others can rely on.

You may currently be working as a Project Administrator, Team Administrator, Programme Administrator, Coordinator, Business Support Coordinator, or in a similar administrative role and be looking for an opportunity to further develop your project coordination skills.

To be successful, you’ll bring:

• Strong administration or project administration experience
• Excellent organisational skills and attention to detail
• Confidence coordinating meetings and producing accurate minutes
• Strong written communication and document management skills
• The ability to manage multiple tasks and competing deadlines
• A collaborative approach and strong stakeholder relationship skills
• Sound judgement and initiative
• Strong Microsoft Office skills

Most importantly, you’re someone who thinks ahead. You don’t simply complete tasks as they arise; you anticipate what’s needed next, identify potential issues before they become problems, and are always looking for ways to make things run more smoothly.

What’s on Offer?

• Contract opportunity running through to 30 October 2027
• Competitive hourly rate
• Wellington CBD location
• Hybrid working environment with flexibility to work from home
• Supportive and collaborative team culture
• Exposure to meaningful, nationally significant work
• An opportunity to grow your project coordination career within a complex and interesting environment

Apply Now

If you’re an organised, adaptable administrator who enjoys supporting projects, building strong relationships, and keeping moving parts on track, we’d love to hear from you.

Apply now or contact Prany Sun at H2R Consulting on 04 4999471  for a confidential discussion.