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Join a large public sector organisation that plays a critical role in delivering services and outcomes that positively impact communities across New Zealand.

This is an opportunity to become part of a collaborative and supportive team where no two days are the same. You’ll be at the heart of workplace operations, helping create a seamless experience for employees, visitors, and stakeholders while contributing to meaningful work behind the scenes. 

About the Role

This hands-on Office Coordinator position sits within a busy corporate services function and is responsible for ensuring workplace, facilities, and office services run smoothly. Acting as the first point of contact for workplace-related enquiries, you’ll provide exceptional customer service while coordinating a broad range of operational and administrative activities. 
 
Working closely with internal teams, contractors, and external service providers, you’ll help maintain a professional, safe, and well-functioning workplace environment while supporting a variety of workplace and facilities projects. 

Location: Wellington CBD
Contract: 6-month temporary assignment
Hours: Onsite role with rostered shifts between 7:45am and 5:45pm
Pay Rate: Up to $40 per hour depending on experience.

Key Responsibilities

• Acting as the first point of contact for workplace and facilities enquiries
• Coordinating facilities service requests, contractors, inductions, and workplace support activities
• Managing workplace administration including reporting, documentation, invoicing, and data entry
• Supporting workplace projects, office moves, procurement activities, and process improvements
• Liaising with suppliers, contractors, and key stakeholders
• Assisting with the coordination of events, stakeholder visits, and workplace functions
• Supporting health and safety compliance and workplace standards
• Providing broader administrative and coordination support across the wider operations team as required.

About You

You will be a proactive and customer-focused administrator who enjoys being the go-to person and takes pride in delivering high-quality support.
To be successful in this role, you’ll bring:

• Previous administration, coordination, or workplace support experience
• Strong organisational skills and attention to detail
• Excellent customer service and stakeholder relationship management skills
• Confidence managing competing priorities in a busy environment
• Strong computer literacy and administrative capability
• The ability to work effectively within changing processes and priorities
• A collaborative and adaptable approach
• An understanding of health and safety requirements within a workplace environment

Experience working within a government agency or large, complex organisation will be highly regarded, as will experience supporting events or facilities-related activities. 

What’s on Offer?

• Immediate start opportunity
• Join a friendly and supportive team environment
• Varied and hands-on role with a mix of coordination, customer service, and workplace support responsibilities
• Exposure to a large and well-respected public sector organisation
• Wellington CBD location.

Apply Now

If you’re an organised and service-focused professional who takes pride in delivering an exceptional workplace experience, we’d love to hear from you.

Apply now with your CV and a brief cover letter outlining your suitability for the role or reach out to Prany Sun at H2R Consulting for a confidential discussion.