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About the role
An exciting opportunity has arisen for an experienced executive support professional to join a high-performing executive office. This role sits at the centre of a complex organisation and plays a critical part in ensuring the smooth operation of a senior leader’s office.

Working as a trusted partner, you will proactively manage priorities, coordinate key engagements, oversee workflow and correspondence, and provide the support needed to ensure effective decision-making and organisational outcomes. This position requires excellent judgement, strong stakeholder management skills, and the ability to anticipate needs before they arise.

Duties

• Manage a complex executive diary and coordinate competing priorities and
• Prepare agendas, briefing materials, meeting packs and correspondence
• Coordinate internal and external meetings, engagements and events
• Monitor actions, deadlines and commitments to ensure timely delivery of outcomes
• Act as a key liaison point for senior stakeholders and executive offices
• Manage sensitive communications and information with discretion and professionalism
• Identify potential risks, scheduling conflicts and emerging issues, escalating where appropriate
• Support travel coordination, budget administration and office planning activities
• Maintain effective records management and information systems
• Contribute to process improvements and support collaboration across the wider executive support network

Skills & experience

• Proven experience as an Executive Assistant
• Extensive experience managing complex diaries and competing priorities for senior leaders
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication skills with the ability to engage at all levels
• Demonstrated ability to build trusted stakeholder relationships and influence outcomes positively
• Sound judgement, discretion and experience handling confidential information
• Ability to remain adaptable and effective in a fast-paced, changing environment
• Strong problem-solving capability and a proactive approach to managing workload and priorities
• Confidence using Microsoft Office applications and technology to improve productivity and efficiency
• Experience working with senior executives, executive leadership teams, government, corporate or similarly complex environments will be highly regarded

How to Apply
For further information please visit www.h2r.co.nz and refer to reference number 1131425. For further information please contact Danielle Keen on danielle.keen@h2r.co.nz. All applications will be acknowledged by email. 

Only people with the right to work in New Zealand may apply for this position. For advice on obtaining a New Zealand work or residence visa visit www.immigration.govt.nz.