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Senior Project Coordinator (2 roles) – Contract | up $90 per hour | 4–5 months

We’re looking for two highly capable Senior Project Coordinators to join a fast-paced programme environment, supporting the delivery of multiple concurrent projects.

These roles will be deployed across one of two projects within the wider programme, with each coordinator aligned to a specific project while working closely across the broader delivery team.

This is a hands-on role suited to someone who thrives in structure, governance, and delivery support — and who can operate confidently with a high degree of autonomy. With the Project Manager stepping away for a period during the contract, you’ll need to be self-sufficient and comfortable driving day-to-day coordination activities.

About the role

You’ll play a critical role across project coordination, governance, financial tracking, and stakeholder engagement — ensuring projects stay organised, aligned, and moving forward.
Working across one of the two projects, you’ll bring strong attention to detail, excellent organisation, and the ability to manage competing priorities.

Key responsibilities

• Coordinate meetings, agendas, packs, and logistics across governance forums
• Prepare board and steering committee packs, take minutes, and maintain action registers
• Maintain risks and issues registers, proactively tracking and escalating where required
• Manage project documentation, including registers, process maps, and “as-built” records
• Track financials including spend to date, forecasts, and reconciliation activities
• Support project governance including status reporting, compliance, and audit requirements
• Maintain project schedules, milestones, dependencies, and master trackers
• Coordinate vendors and track delivery against agreed outputs
• Manage Microsoft Teams sites, calendars, inboxes, and collaboration tools
• Support health and safety documentation and site reporting requirements
• Assist with business case development and supporting documentation
• Run project and risk workshops, and support ongoing programme coordination

What we’re looking for

• Proven experience in a Senior Project Coordinator or similar role
• Strong understanding of project governance, reporting, and delivery frameworks
• Demonstrated ability to manage risks, issues, and change processes proactively
• Solid financial tracking capability, including actuals vs forecast across projects or programmes
• Experience managing complex schedules, dependencies, and multiple workstreams
• Strong documentation and information management experience
• Confidence working with vendors and external partners
• High level of organisation, initiative, and ability to work independently
• Comfortable stepping up and keeping things moving in the absence of a Project Manager

Nice to have

• Experience in logistical or site-based coordination environments
• Exposure to PPM tools such as Sentient or similar
• Experience supporting infrastructure, engineering, or design-based projects

About you
You’re a proactive and reliable coordinator who enjoys bringing structure to complexity. You’re a team player, but equally comfortable taking ownership and driving outcomes when needed.
If you enjoy being at the centre of delivery, keeping everything aligned and on track — we’d love to hear from you.

How to apply
Apply via the link provided. For more information, call Daniel on 0221694950 or email daniel.wharakura@h2r.co.nz.